The KY Department of Education announced the discontinuation of the CIITS Instructional Management System (IMS) after December 2017. This FAQ is for schools that are currently using GradeCam Go! in conjunction with the CIITS Instructional Management System (IMS). When your district discontinues use of the CIITS IMS, we want to make sure that you have the information you need to continue using GradeCam without interruption.
Video Overview: KDE Webcast “GradeCam Integration Options” (11/15/17) [PDF Slides]
Frequently Asked Questions
What is GradeCam?
Simply put, GradeCam is the best way to get data out of every classroom in an ongoing basis because it allows teachers to teach, easily administer assessments, and have the data automatically synced without worrying about the challenges that go along with online testing. For more information on how GradeCam works, please visit https://provenlearning.com/gradecam/
What is the GradeCam/CIITS IMS sync?
It is a nightly synchronization of class rosters and applicable assessments from CIITS IMS that can be assessed in the classroom using GradeCam. These results are also synchronized nightly. This process is seamless for teachers and doesn’t require any action on their part to synchronize.
Which GradeCam accounts will be affected?
School-wide GradeCam Go! site licenses that are currently using the CIITS (Schoolnet) sync method for roster data.
District-wide GradeCam Go! site licenses that are currently using the CIITS (Schoolnet) sync method for roster data.
Which GradeCam accounts will not be affected?
Individual teacher GradeCam Go! Accounts
School and District GradeCam Go! accounts using Clever sync with Infinite Campus
School and District GradeCam Go! accounts the in-house GradeCam FTPS sync
School and District GradeCam Go! accounts using manual .csv uploads of roster data
I am a teacher. My school or district GradeCam Go! account may be affected, what should I do?
Please have your district technology coordinator or other GradeCam data administrator visit this page to change your school’s or district’s sync method to avoid any interruption to your GradeCam data.
I am the District Technology Contact or GradeCam data administrator. Our GradeCam Go! account will be affected, what should I do?
Before the end of your CIITS IMS license, please fill out this form to engage GradeCam support in switching to a new sync method:
GradeCam Go! Roster Sync Change Request Form
- In-house GradeCam sync process that involves the automatic nightly export of files directly from Infinite Campus and then uploading those into GradeCam automatically through FTPS. A unique sync token and sample script will be provided to initialize the syncing process. If Ad Hoc Reporting in Infinite Campus and FTP processes are familiar to you, it will probably be the best path forward as it eliminates a third party and results in an easier transition for teachers.
- Note: KDE has published two ad hoc filters in Infinite Campus (IC) to assist districts in collecting current student, teacher, and class data to upload to GradeCam. The filters are located in the Index under Ad Hoc Reporting > Filter Designer. In the list of saved filters, expand the State Published folder and then choose either “GradeCam – Student/Classes” or “GradeCam – Teachers.” Proper tool rights are needed in order to access these filters. Your IC system administrator may copy the ad hoc filters to a user account and customize them with additional fields to upload to GradeCam.
- Instructions: Administrator’s Guide To Importing Data – Set up import file
- Video Tutorial: Import the file
- Clever (www.clever.com — 3rd party data company that updates information into GradeCam from your Student Information System). This involves authorizing Clever at the district level to have access to your Student Information System. If you are already Clever enabled, this may be your easiest solution. The Clever sync between Infinite Campus and GradeCam has a few possible limitations based on how classes and sections are set up in Infinite Campus that we can discuss. Clever requires teachers to rejoin the school or district account by clicking on a link in an email.
- Manual uploading of CSV files into GradeCam is a very easy and straight-forward way to get initial roster data into GradeCam from Infinite Campus, but requires ongoing roster maintenance to ensure accuracy.
- Note: KDE has published two ad hoc filters in Infinite Campus (IC) to assist districts in collecting current student, teacher, and class data to upload to GradeCam. The filters are located in the Index under Ad Hoc Reporting > Filter Designer. In the list of saved filters, expand the State Published folder and then choose either “GradeCam – Student/Classes” or “GradeCam – Teachers.” Proper tool rights are needed in order to access these filters. Your IC system administrator may copy the ad hoc filters to a user account and customize them with additional fields to upload to GradeCam.
- Instructions: Administrator’s Guide To Importing Data – Set up import file
- Video Tutorial: Import the file
How can GradeCam/Proven Learning help districts with assessments?
- Paper-based Testing: Use any camera source (mobile device, webcam, etc.) to scan formative or summative assessments containing Constructed Response, Numeric Response or Multiple Choice questions.
- Online Testing: The optional GradeCam Student Portal enables straightforward online testing. Unlike some online testing platforms, GradeCam’s streamlined process makes creating online assessments quick and easy for administrators or teachers.
- Reporting: Pre-made GradeCam reports provide real-time, standards-based data to teachers and administrators throughout the district.
- Item Banks: Proven Learning offers subscriptions to Problem-Attic that has an intuitive question bank builder and over 250,000+ assessment items that teachers can use in conjunction with GradeCam Go! ***We are currently offering special pricing for Kentucky school districts to help provide a transition from Schoolnet. Please contact us for pricing.***
How can I try out GradeCam Go! or any GradeCam add-on?
You may request a free pilot for your school/district.